In 2016, we had the opportunity to work with a vibrant Music Institute based in Yonkers, New York, which was struggling to manage its growing online presence. What started as a basic IT consultation quickly turned into a full-scale digital transformation.
🔍 The Challenge
During our IT audit, we uncovered several critical issues:
- They were running multiple micro websites using template-based services like Wix and GoDaddy for every contest and campaign.
- Course registrations were handled through ready-made forms like Google Forms and Formid, with data stored in disconnected Excel/CSV files.
- Online and offline courses were listed on different platforms, and payments were not linked to a central system.
- The entire setup was maintained by one manager who wasn’t from a technical background, leading to inefficiencies and high operating costs.
In short, the digital ecosystem was disjointed, hard to manage, and costly.
🛠️ Our Solution
We proposed — and executed — a complete digital overhaul:
1. Unified Custom Web Portal
We developed a custom portal that consolidated all micro websites under one system. Each site retained its unique domain and look, but they were now managed through a single, centralized CMS.
2. VPS Hosting for Full Control
We migrated their infrastructure to a single Virtual Private Server (VPS), giving them:
- Full ownership and control over their data
- One place for hosting renewals
- Improved performance and security
- Automated backups and better disaster recovery
3. Integrated Merchant Gateway
All course registrations, both online and offline, now process payments through a unified payment gateway managed under one merchant account — saving time and reducing errors.
4. Ongoing Infrastructure Management
Since implementation, we’ve been maintaining their digital infrastructure from 2016 till today, ensuring everything stays optimized, secure, and scalable.
🎉 The Result
The client now enjoys:
- A streamlined, professional online presence
- Simplified data management
- Lower operational costs
- A system that grows with their business
Most importantly, their team can now focus on what they do best — sharing the joy of music — while we handle the tech.
If your organization is struggling with digital sprawl, we’re here to help. Contact us for an IT audit and let’s simplify your tech, together.
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